VENUE

South Eastern Fringe of Brigade Parade Ground,
(opp. Birla Planetarium/Victoria Memorial) Kolkata Maidan

OPENING HOURS & DATES

The Park (Hotel)
17, Park Street
Kolkata - 700 016
Phone: 2249 3121
Saturday, January 31, 2004, 19.00 hrs

1. Organisers

Computer Association of Eastern India
Registered Office
37, Shakespeare Sarani1st Floor, Kolkata - 700 017
website : www.compassindia.com e-mail : compass1@vsnl.net

2. Exhibition Committee

3. PINNACLE SIGNS & EXHIBITS
Mumbai: 1302, Wing B, Dheeraj Gaurav Heights II,
Adarsh Nagar, Behind Hyundai Show Room, Off Link Road,
Andheri (W) - 400 053 Telefax: 022-56951813/56951866/26733053
Mobile: 98201 93201
Contact Person: Mr. M. Q. Syed

4. Official Contractor for Electrical Work

H. DEY ELECTRIC STORES
Electrical Engineers, Govt. Licensed Contractors P.W.D. &
P. H. Engg. Dte. Enlisted (Govt. of W.B.)
82/1, Bechu Chatterjee Street, Kolkata 700 009
Phone: 2223 8072 Cell: 3109 7362
Contact Person : Mr. H. Dey

5. Advertising Agency

Mechbrain (India) Communication
135 Canning Street, 1st Floor, Kolkata - 700001
Phones: 2243 4566 / 2243 4930 / 2243 3246
Fax: 2243 3246 or any of the above phone nos.
E-mail: mechadvt@vsnl.net
cell: 98300 42527 (Hutch)
3101 3167 (Reliance)
Contact Person: Gaurang Agarwal
                       Vinayak Sen

6. Security Agency

National Intigrated Security
58/99, Prince Anwar Shah Road
Kolkata - 700 045
Ph. 91 - 33 - 2417 9670 / 2246 7475 / 6925
Contact Person: Mr. Anirban Choudhury
Mobile : 98300 25967

7. Temporary Hostage Agency

a) The Venture
661/C, Banamali Ghoshal Lane,
Kolkata - 700 034
Phone: 98302 71108/ 98305 59709
Contact Person: Ms. Tilpttama Mitra/ Mr. Supratim

b) Dreamz' Associates
547-B, Garia Gardens,
Kolkata - 700 084
Phone: 98301 49232
Contact Person: Sharmistha Bhowmick

A. EXHIBITION HALL

A1. CONSTRUCTION OF STALLS

Exhibitors must ensure that all parts of their work are self-supporting and secure.
Exhibitors who have ordered bare space may begin building their booths 10 : 00 hours on 10th February, 2004 and all work should be completed by 22 : 00 hours on the 12th February 2004. The hall shall be open overnight during the construction period.

A2. POSSESSION OF STALLS

Exhibitors who have ordered space and stalls may move in their exhibits from 08 : 00 hours on 12th February, 2004. Exhibitors must arrange for an authorised representative to be present at the site to receive their products. The organisers will not accept delivery of any materials of Exhibitors. All stall decoration work must be completed not later than 22 : 00 hours on 12th February, 2004. Security of materials before 13th February 2004 has to be arranged by the participants. Organiser will not be responsible or arrange any sort of security for the material brought by the participants.

A3. DISMANTALING AND REMOVAL OF EXHIBITS

Exhibits must be moved between 20 : 00 hours and 22 : 00 hours on Tuesday 17 February 2004. Dismantling of booths is prohibited before 20 : 00 hours.

No exhibits or other exhibition items may be delivered to or removed from exhibition hall during the exhibition period without the written consent of the organisers.

Dismantling of booth structures will be carried out from 22 : 00 hours on Tuesday 17th February, 2004, before which the hall must be fully vacated.

A4. STANDARD SHELL SCHEME STALL



Note :
1. No nailing, stickers or painting allowed on aluminum frames.
2. No nailing or painting allowed on panels
3. Double-sided tape, stickers, placed by exhibitors on panels must be removed at the end of the event.
4. Exhibitors can request for colored panels at extra cost from the Official Contractor.

I. STANDARD SHELL SCHEME STALL

The Official Contractors will provide the following items for each shell scheme booth (3m x 2m)

Fascia : Blue background with Exhibitor's name in English (max. 25
letters) using white cut out lettering.

Wall Paneling : Three side walls (White plywood panels) held by Prefabricated
aluminum system. In the case of corner
Booths it will be two side walls and two facial boards.

Carpet : Synthetic carpet covering the entire floor area of the booth.

Furniture ; a) One information counter
b) One Back Table With Freel
c) Two Chairs
d) One waste paper basket

Note : For back table one table cloth with frill, will be provided by the contractor,

Lighting : Three units of Spot light (100/60 W)

Power : Two 5 Amp Power Socket

II. ADDITIONAL RENTAL FURNITURE & ELECTRICAL FITTINGS

In addition to items provided in he basic Standard Shell Scheme Booth, Exhibitors may require additional furniture, electrical items which can be supplied on a rental basis by the Official Contractor for which the exhibits have to pay additional money to the contractor. Please complete the attached Order Form 1 and 2 and return it o to the Official Contractor.

Note : The organisers prohibit any change of color scheme or attachment of logo or other lettering or alteration to the standard fascia.

A4. EXHIBITION HALL SPECIFICATIONS :

Floor loading :
300 kg/sq.m.
Minimum Ceiling Clearance :
6.5 ft.
Booth Structure Height :
8.0 ft.
Floor Finish :
Wooden Floor fully Carpeted
Access to Loading / Unloading Area :
Loading / unloading activities shall only be carried out in the Loading / unloading Area at the Back Door (Exit side) and the material Handling Area adjacent.

Rules and Regulations - EXHIBITION VENUE

Construction

a> All corridors and passages shall be a minimum width of 3 meters after the booths have been set.

b> All points of entrance shall have a minimum of 3 meters clear space on all sides.

c> 3 meters of free space must be left clear from the air-conditioning vents surrounding the exhibition floor.

d> All fire precaution facilities, fire exits and passages must be kept clear of any obstructions.

e> No adhesive paste, adhesive tape, gum-pails, nails, tacks, or any other items may be affixed to the walls, pillars, floors, furniture or any fixture/fitting of the Netaji Indoor Stadium.

f> In order to keep the stadium clean and tidy, all the floors and pillars must be well covered with battens during the process of painting (only water based paint should be used.)

g> Keep the wash rooms clean and dry. The cleaning of paint containers or any other dirty items is prohibited.

h> Exhibitors shall not permit a floor loading in excess of limited loading per square meter and shall distribute the weight of any heavy equipment over an area as possible, by use of battens or rubber wheeled forklift.

i> Use inflammable articles for decoration is not allowed under any circumstances.

j> The exhibitor shall not alter, dismantle, or damage the exhibition site or its existing facilities.

k> The Exhibitor shall not do or permit to be done or upon the exhibition site or any part thereof, anything which may be noisy or troublesome to other users of the stadium.

l> Exhibitors are responsible for all costs relating to any damage to the structure or items belonging to the stadium, caused by themselves, their contractors or their agents.

m> No pressurized containers or air-compressors shall be used at the stadium for any purpose without the prior approval of the organizers. Fire hazard work is prohibited.

Personal

a> To ensure security within the stadium, all contractors and their staff, exhibitors and the organizers must wear badges at all time for identification.

b> All working parties and personnel should leave the stadium according to the Organizer's time table.

c> The stadium's security guards will be at liberty to check the items moved in and out of the stadium.

d> Smoking is prohibited inside the stadium.

e> Alcoholic drinks and gambling are not allowed in the stadium.

Electrical Apparatus

a> The Exhibitor shall not permit any electrical apparatus or fittings of any kind to be attached or used in conjunction with existing electrical fittings in the stadium.

b> All wiring and connections must be installed by the official Contractor.

c> Multiway and bayonet cap adapters shall not be used.

d> No more than one flexible chord shall be connected to one plug.

Cleaning

a> All tools and construction/packing materials must be moved out of the stadium by the exhibitors or their contractors before the exhibition opens.

b> Rubbish should be put into the dustbin which is kept in the cargo loading area. The cargo loading area should be free of any goods which may cause any obstruction.

Construction and Decoration

a> Any damages caused by an Exhibitor or their contractors to other exhibitor's common property shall be the responsibility of the exhibitor. All exhibitors must complete their construction and decoration by the date and time stipulated by the organizer.

b> To comply with local regulations, all exhibitors building their own booth must submit a design plan to the organizers before 04.01.2002 for prior approval to ensure that the interests of all exhibitors are observed. Failure to do this may incur extra costs to exhibitors for special later scrutiny. Any feature that departs from these guidelines and rules must be highlighted on sketch drawings or plans.

Sound Level

Mechanical and Electrical devices which produces sound must be operated in a manner that is considered not disturbing to other exhibitors and must comply with the guidelines prevailing in Kolkata.

Storage

The Organizers will provide No storage facility on site for packing cases, surplus materials or other properties of the exhibitors.

Security

The organizer shall take all reasonable security precautions in the interest of the exhibitors and visitors. However, the organizer shall not be held responsible for loss or theft of exhibits of the Exhibition Hall during the buildup, exhibition and dismantling period. The organizers shall also not be held responsible for any loss or damage to exhibits or any article(s) belonging to the exhibitors in any circumstances.

Special Services

Application for high voltage electricity, other utilities and special services (if any), should be submitted to the Organizers at least 7 days in advance.

Lighting and Electrical

a> Exhibitors using standard stalls will be provided with booth services as per schedule. The Main contractor reserves the right to charge double the scheduled rates for electrical installation for booths which are not completed within the stipulated time limit.

b> The exhibition uses electric lighting. No other source of light or power may be used except with the written consent of the organizers.

c> Electricity must be carried out by the Official contractor (the organizer's appointed agents) and connections into permanent distribution boxes shall be made by the official contractor.

d> The supply of electric current will be:
Lighting :

Single phase : 220 Volt (50 cycles per second AC supply)

Power : 3 Phases (440 Volts )

e> All exhibitors must submit their order for lighting and power requirements on Order Form 2 which must be returned by the stipulated date. Late orders will not be guaranteed, and if, accepted, may be subjected to additional charges as decided by the organizer.

f> In case of using light box displays, every single fluorescent light will be treated as one lamp and charged at the price of an additional order of a fluorescent lamp. Exhibitors who bring their own lamps will have to apply for permission to the Official contractor and pay the inspection, hook up and power consumption charge. (See Form 2 for Lighting connection charges).

Safety and Fire Laws

1. All applicable fire and safety laws and regulations must be strictly observed by the Exhibitor.

2. Cloth decorations must be flame proof. Wiring must comply with Local Fire
Department Rules.

3. Smoking in the Exhibition Hall is forbidden.

4. Aisles and fire exits must not be blocked by the exhibits.

5. No decorations of paper, pine boughs, leafy decorations or free branches are allowed.

6. Acetate and rayon drapes are not flame proof and may be prohibited.

7. No storage being exhibits is provided or permitted.

8. The Exhibitor is advised to provide ONE fire extinguisher for each 20 sq mtr of space occupied.

9. No liquid or vapour with a flash point lower than 54 degrees centigrade (130 degree fahr) and explosive, corrosive or other dangerous substance is to be brought into the Exhibition Hall.

10. Exhibitors shall ensure that their displays are properly spread and do not exceed load limitation.

11. Exhibitors are advised to take a fire insurance policy covering their exhibits in their own interest.

Safety and Fire Regulations

All materials used in stand and exhibition construction must be properly flame-and-fire-proof in accordance with local regulations.

Insurance and Indemnity

The organizers will effect and maintain a basic insurance on such terms and conditions and with such exceptions as the organizer shall in its absolute discretion agree with the underwriters from time to time. All insurance against any liability other than that taken out by the Organizer or against any damage or loss to the property and effects of the exhibitor, its agents or employees or against any consequential loss suffered by any of them shall be responsibility of the exhibitor. The exhibitor shall indemnify and save the organizer in respect of any such matter save only injury, loss or damage caused by negligence of the organizer, its agents or employees.

Terms of Contract

Exhibitors are advised to refer to the rules and regulations before signing the contractwith the organiser.Food & BeverageNo smoking, food and drinks are permitted within the venues of the Netaji Indoor Stadium complex except in particular.

Food & Beverage

outlets of the stadium. Also, outside food and drink are not allowed into the stadium for consumption.

Prohibited Exhibits

Exhibitors are prohibited under the local laws from displaying firearms, pornographic materials or similar items in any form. In cases of doubt, the advice of the organizer should be sought in advance.